REQUEST FOR QUOTATION

for the provision of interior design and layout and furniture of the

DBM AMC’s new office

 

Project Title: Loan 3695 MON: Ulaanbaatar Green Affordable Housing and Resilient Urban Renewal Sector Project                                               

Source of Funding: ADB LOAN 3695

Contract Ref: __________                                                    Date of Issue of Request: 17 Sept 2025

 

Sir/Madam:

1.         The Assets Management Company under the Development Bank of Mongolia (DBM AMC - User) moves to a new office at WW87+GQV Peace Ave, SBD - 1 khoroo, Ulaanbaatar 14240, Mongolia. The office includes two rooms: 158 m2 and 104 m2. The DBM AMC is looking for a firm to provide interior design and layout of its new office, and provide furniture in accordance with the interior design and layout to be approved by DBM AMC. A detailed description of goods and services to be provided is in Appendix 1. DBM AMC contracts Castalia Limited (Purchaser) to conduct this purchase.

If you, however, have been associated with the firm that prepared the design, and specifications of the contract that is subject of this procurement, you shall be disqualified.

To assist in the preparation of your price quotation, the necessary specifications, bill of quantities and drawings, form for submitting the quotation and a draft contract form are enclosed. You are advised to visit the site of the works at your own expense, and obtain necessary information for preparing your quotation. Site visit request can be made via phone or email provided in Item 8.

2.         You must quote for all the items under this request. Price quotations will be evaluated for all the items together and contract awarded to the firm offering the lowest evaluated total cost of all the items.

3.         You shall submit one original of the Price Quotation with the Form of Quotation, and clearly marked “Original”. In addition, you shall also submit one copy marked as “COPY”. In case of any discrepancy between the Original and Copy, the original shall prevail. Your quotation in the attached format should be signed, sealed in an envelope and addressed to and delivered to the following address:

Purchaser’s Address:    Mongolia, Ulaanbaatar city 14210,

Sukhbaatar district, 6th khoroo,

Baga toiruu - 14200,

building 48, 14th floor, rooms 1401, 1402

Telephone:                    (976) 7711 7977

4.         Your quotation in duplicate and written in English language, should be accompanied by adequate technical documentation and catalogue(s) and other printed material or pertinent information for each item quoted, including names and addresses of firms providing after-sales service facilities in Mongolia.

5.         The deadline for receipt of your quotation (s) by the User at the address indicated in Paragraph 3 is: (24 September 2025, 16.00 o’clock)

6.         You shall submit only one set of quotations for the above items. Your quotation must be typed or written in indelible ink and shall be signed by you or your authorized representative. Without a signature in your Form of Quotation, your quotation will not be considered further.

7.         Your quotation(s) should be submitted as per the following instructions and in accordance with the attached form of Contract. The attached Terms and Conditions of Supply is an integral part of the Contract.

1. PRICES:  The prices should be quoted for supply and delivery to Address: ECO INTERNATIONAL TOWER

Sukhbaatar District, 1st Khoroo,

Enkhtaivan Avenue,

In front of the Central Post Office

Prices shall be quoted in Mongolian Togrog.

(ii) EVALUATION OF QUOTATIONS:  Offers determined to be substantially responsive to the technical specifications will be evaluated by comparison of their prices. An offer is not substantially responsive if it contains material deviations or reservations to the terms, conditions, and specifications in this Request for Quotation, and it will not be considered further. The Purchaser will evaluate and compare only the quotations determined to be substantially responsive. In evaluating the quotations, the Purchaser will adjust for any arithmetical errors as follows:

(a) where there is a discrepancy between amounts in figures and in words, the amount in words will govern;

(b) where is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern; and

(c) if a Supplier refuses to accept the correction, his quotation will be rejected.

In addition to the quoted price, the evaluated price shall include Value Added Tax (VAT) in Mongolia.

 (iii) AWARD OF PURCHASE ORDER.  The award will be made to the bidder offering the lowest evaluated price and that meets the required standards of technical and financial capabilities. The successful bidder will sign a Contract as per attached form of contract and terms and conditions of supply.

(iv) VALIDITY OF THE OFFER: Your quotation(s) should be valid for a period of thirty (30) days from the deadline for receipt of quotation(s) indicated in Paragraph 5 of this Request for Quotation.

(v)   If you withdraw your quotation during the validity period and/or refuse to accept the award of a contract when and if awarded, then you will be excluded from the list of suppliers for the project for two years.

8.         Further information can be obtained from:

Mongolia, Ulaanbaatar city 14210,

Sukhbaatar district, 6th khoroo,

Baga toiruu - 14200,

building 48, 14th floor, rooms 1401, 1402

                                    Telephone: 99870770

                                    E-mail:       info@dbmamc.mn

9.         The bidder whose quotation has been accepted will be notified of the award of contract through the Letter of Acceptance issued by the User within 7 (seven) days from the date of submission of quotation.

10.        The Purchaser intends to apply funds from the Asian Development Bank (ADB) for eligible payments under the Purchase Order resulting from this RFQ.

11.        Under ADB’s Anticorruption Policy bidders shall observe the highest standard of ethics during the procurement and execution of such contracts. ADB will reject a proposal for award, and will impose sanctions on parties involved, if it determines that the bidder recommended for award or any other party, has engaged in corrupt, fraudulent, collusive, or coercive practices in competing for, or in executing, the Contract. At the time of submission of your quotation, you should not be in ADB’s sanctions list.

12.        Please Confirm by fax/e-mail the receipt of this request and whether or not you will submit the price quotation(s).

 

DBM AMC Management team

 

-oOo-